The platform
vayr is applicant-tracking and recruiting-operations software for multi-agency organizations. It is not a general CRM — it is built specifically for the way recruiting works when several teams share one candidate pool.
A single, organization-wide registry of candidates spans every agency, while each agency works in its own isolated space. Leadership sees the whole picture; individual teams see only their own. One source of truth, without forcing everyone into one shared inbox.
When the same candidate appears in more than one place, vayr resolves the conflict by explicit rules — first to apply within a defined window wins — and records the outcome. Import-level and cross-agency deduplication are handled separately, and every decision is written to an audit trail rather than skipped silently.
Candidates move through structured stages — application, screening, interview, decision — each carrying its own notes and status. Context travels with the candidate, so a recruiter picking up a file sees the full history instead of reconstructing it from scattered messages.
Candidates enter from public web forms and job-board sources into a consistent, deduplicated pipeline. Consent is captured at the point of entry and stored against the candidate's record so it travels with them through every later stage.
Email and text outreach are tied to each candidate's recorded consent. Opt-outs are honored automatically and every message is logged against the record. Communication is a property of the relationship, not a detached blast.
When a candidate is hired, the handoff to onboarding is captured as a recorded, tamper-evident event — the moment, the parties, and the data are frozen — rather than a forwarded email that may or may not arrive.
Who it's for
vayr is built for insurance-agency networks, franchise recruiting operations, staffing groups, and any organization where multiple recruiting teams draw from a shared flow of applicants and need clear ownership, clean deduplication, and an auditable record of who did what.
We work directly with recruiting organizations to understand their pipeline before anything else. Start with a conversation.
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