— One registry, many agencies
A shared candidate registry spans every agency in your organization, while each agency keeps its own isolated workspace. You get a single source of truth without collapsing everyone into one inbox.
Recruiting operations software
Know where every candidate came from.
vayr is an applicant-tracking and recruiting-operations platform for organizations that run many agencies under one roof. Every record carries its source, its owner, and its full history — so nothing gets lost between teams and no lead is worked twice.
The problem we solve
When several recruiting agencies share one candidate pool, the same person applies in more than one place, leads get worked twice, and no one can say for certain who owns a relationship. vayr makes ownership and origin a first-class part of every record, not an afterthought.
— Deduplication that keeps a record
When the same candidate appears twice, vayr resolves it by clear rules — first to apply, within a defined window — and writes the decision down. No silent skips, no mystery about what happened.
— Provenance you can audit
Source, owner, timestamps, and every stage change are recorded and readable. When a question comes up about a candidate, the answer is in the record, not in someone's memory.
Built for the whole pipeline
From first application to onboarding handoff.
vayr covers the recruiting lifecycle that spreadsheets and generic CRMs leave in pieces — intake, screening, interviews, and the handoff to onboarding — with the events between stages captured as they happen.
Structured intake
Candidates enter from web forms and job boards into a consistent, deduplicated pipeline, with consent captured at the point of entry.
Stage-aware workflow
Screening, interview, and decision stages each carry their own notes and status, so context travels with the candidate instead of living in scattered threads.
Clean handoffs
When a candidate is hired, the handoff to onboarding is a recorded, immutable event — not a forwarded email that someone hopes was received.
Communications with consent
Email and messaging are tied to each candidate's recorded consent, so outreach stays compliant and every touch is logged against the record.
vayr LLC
A recruiting platform built by operators.
vayr is developed and operated by vayr LLC, a Texas company. We build the software our own teams needed and couldn't buy: recruiting operations where provenance, ownership, and consent are part of the foundation.